Registrar

The Registrar will be responsible for managing and overseeing all academic and administrative functions related to student records, enrolment, graduation, and compliance with academic policies. The role ensures efficient registration processes, accurate record-keeping, and strict adherence to institutional and regulatory requirements. The Registrar plays a pivotal role in supporting academic operations and maintaining data integrity across all student-related systems.

Key Responsibilities:4. Policy and Compliance

• Student Records Management
• Maintain accurate and complete academic records for all students in compliance with institutional and regulatory standards
• Oversee the creation, organization, and secure storage of student files, including transcripts, grades, enrolment status, and graduation records
• Ensure confidentiality and accessibility of records in alignment with legal and institutional policies
• Registration and Enrolment
• Supervise student registration processes including course enrolment, scheduling, and verification
• Coordinate with academic departments to ensure accurate course offerings and class schedules
• Manage registration processes for new, continuing, and transfer students
• Graduation and Degree Conferral
• Oversee degree audits to confirm students' eligibility for graduation
• Coordinate with faculty and academic advisors to verify fulfilment of academic requirements
• Issue official transcripts, certificates, and degrees in accordance with institutional standards
• Ensure adherence to national and institutional regulations, including FERPA and academic accreditation standards
• Develop and enforce policies related to registration, grading, and graduation
• Advise faculty and staff on academic procedures and compliance guidelines
• Reporting and Documentation
• Generate reports related to enrolment, academic performance, and other student data for internal and external use
• Provide statistical data for planning, accreditation, and government compliance
• Ensure accuracy and timeliness of all academic reporting
• Student Support and Communication
• Serve as the primary contact for student queries regarding registration, records, and graduation
• Resolve student concerns related to academic matters and guide them through institutional processes
• Communicate academic deadlines and policies to students and faculty
• Management of Registration System
• Oversee implementation and maintenance of registration software and student information systems
• Train faculty and staff in system usage to ensure efficient operation and understanding of procedures
• Leadership and Supervision
• Lead and manage the Registrar’s office team to ensure efficient operations and alignment with departmental goals
• Organize office activities, conduct evaluations, and implement training for staff development
• Foster a professional and collaborative work environment
  
  

Requirements

Qualifications:

• Master’s degree in Education Administration, Business Administration, or related field (preferred)
• 5+ years of experience in academic administration, with 2–3 years in a supervisory role
• In-depth knowledge of academic policies and regulatory frameworks in higher education
• Strong understanding of FERPA and data privacy compliance