HR Assistant
Fugro
Date: 2 weeks ago
City: Navi Mumbai, Maharashtra
Contract type: Full time
Job Description
Who we are
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.
Job Purpose
The HR Assistant (On Contract) will primarily support talent acquisition operations, starting from candidate selection through to their onboarding process. This role involves tasks such as collecting documents from selected candidates, assisting with the preparation of offer letters and appointment letters, coordinating medical check-ups, creating candidate profiles in Workday, completing pre-joining formalities, organizing orientation sessions for new hires, ensuring compliance following their start dates, and storing relevant data on the server. While these are the main responsibilities, the position also requires support for ad-hoc operational and other HR activities based on business needs.
Key Responsibilities
Administrative duties
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.
Our View On Diversity, Equity And Inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and livable world’ – and to each other.
HSE Responsibilities
Responsible for ensuring safety of self and others at site. Prevent damage of equipment and assets Responsible for following all safety signs/procedures/ safe working practices Responsible for using appropriate PPE’s Responsible for participating in mock drills. Entitled to refuse any to undertake any activity considered unsafe. Responsible for filling up of hazard observation card, wherever hazard has been noticed at site. Responsible for safe housekeeping of his work place. To stop any operation that is deemed unsafe To be able to operate fire extinguisher in case of fire To report an incident as soon as possible to immediate supervisor and HSE manager To complete HSE trainings as instructed to do so.
Disclaimer For Recruitment Agencies
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
Who we are
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.
Job Purpose
The HR Assistant (On Contract) will primarily support talent acquisition operations, starting from candidate selection through to their onboarding process. This role involves tasks such as collecting documents from selected candidates, assisting with the preparation of offer letters and appointment letters, coordinating medical check-ups, creating candidate profiles in Workday, completing pre-joining formalities, organizing orientation sessions for new hires, ensuring compliance following their start dates, and storing relevant data on the server. While these are the main responsibilities, the position also requires support for ad-hoc operational and other HR activities based on business needs.
Key Responsibilities
Administrative duties
- Organize and maintain personnel records Keep employee records up-to-date and organized.
- Update internal databases Record sick or maternity leave, and other employee data.
- Prepare HR documents Create employment contracts, new hire guides, and other HR-related documents.
- Revise company policies Ensure policies are current and compliant with labor laws.
- Liaise with external partners Work with compliance vendors and other external partners.
- Create reports and presentations Generate regular reports on HR metrics like turnover rates.
- Assist payroll department Provide relevant employee information for payroll processing.
- Participate in HR projects Help organize events like job fairs and training sessions.
- Onboarding
- Arrange onboarding and induction program for all new joiners.
- Create employee profiles on Workday.
- Coordinate with selected candidates for medical check-ups and maintain their medical fitness report.
- Collaborate with all key stakeholders and organize new hire orientation sessions.
- Maintain attendance records of all the basic and departmental inductions
- Ensure a seamless transition for new employees by addressing their queries and facilitating their integration into the organization.
- Ensure that related employee related data is maintained in the database.
- The HR administrator collaborates closely with the Local HR Team members, HR Business Partners, Talent Acquisition Team, and Global Centers of Excellence (such as Reward and HR Systems) to efficiently deliver HR services and optimize HR processes.
- Experience in handling administrative tasks and coordinating activities
- Strong time management skills.
- Excellent attention to detail and accuracy.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- A positive and proactive attitude.
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.
Our View On Diversity, Equity And Inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and livable world’ – and to each other.
HSE Responsibilities
Responsible for ensuring safety of self and others at site. Prevent damage of equipment and assets Responsible for following all safety signs/procedures/ safe working practices Responsible for using appropriate PPE’s Responsible for participating in mock drills. Entitled to refuse any to undertake any activity considered unsafe. Responsible for filling up of hazard observation card, wherever hazard has been noticed at site. Responsible for safe housekeeping of his work place. To stop any operation that is deemed unsafe To be able to operate fire extinguisher in case of fire To report an incident as soon as possible to immediate supervisor and HSE manager To complete HSE trainings as instructed to do so.
Disclaimer For Recruitment Agencies
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
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