Office Assistant

Job Overview

We are seeking a motivated Office Assistant to join our team at our Coimbatore office in saracanampatti and annur. This is a full-time, junior-level position requiring a minimum of 1 year of relevant work experience. The successful candidate will assist in various administrative duties to ensure efficient operations of the office. If you have excellent organizational skills and the ability to manage office-related tasks effectively, we encourage you to apply.

Qualifications and Skills

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint for effective document preparation and presentation (Mandatory skill).
• Data Entry skills with accuracy and attention to detail to maintain the integrity of our databases (Mandatory skill).
• Customer Service experience to handle inquiries and communication professionally and courteously.
• Calendar Management skills to schedule meetings and coordinate appointments efficiently.
• Email Correspondence skills to manage and respond to emails promptly and accurately.
• Document Filing abilities to organize and maintain both physical and digital records.
• Familiarity with Communication Tools such as Slack or Teams to facilitate effective team collaboration.
• Ability to operate Office Equipment such as printers, copiers, and fax machines efficiently.

Roles and Responsibilities

• Assist in day-to-day office operations and provide administrative support to ensure smooth functioning.
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain office files, documents, and records for easy retrieval and reference.
• Coordinate and schedule meetings, appointments, and travel arrangements as needed.
• Ensure office equipment is properly maintained and arrange for repairs when required.
• Greet and assist visitors, ensuring they are handled with a professional and friendly demeanor.
• Monitor inventory levels and order office supplies to ensure availability and uninterrupted operations.
• Collaborate with team members to support various office-related projects and tasks as required