Executive Assistant to Managing Director

About The Role

We are seeking a highly organized and motivated Executive Assistant to join our fast-paced manufacturing company and provide exceptional administrative and strategic support to the Managing Director (MD).

In this critical role, you will be the MD's right hand, ensuring their day-to-day operations run smoothly and efficiently. You will manage their schedule, communications, travel arrangements, and serve as a key point of contact for internal and external stakeholders.

This position requires a keen eye for detail, exceptional communication skills, and the ability to prioritize effectively in a dynamic environment. You will be a trusted confidante to the MD and play a vital role in supporting their success, and ultimately, the success of the company.

Responsibilities

• Manage the MD's calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, briefing materials, and presentations for meetings. Take clear and concise notes and ensure timely follow-up on action items.
• Manage all incoming and outgoing communication for the MD, including prioritizing emails, phone calls, and inquiries.
• Draft correspondence, reports, and presentations for the MD.
• Liaise with internal departments (e.g., production, sales, marketing) to ensure smooth information flow and support the MD's decision-making.
• Manage travel arrangements, including booking flights, hotels, and ground transportation.
• Oversee office administration tasks, including maintaining office supplies and equipment.
• Perform other duties as assigned by the MD.
  
  

Qualifications

• Minimum 3-5 years of experience as an Executive Assistant or similar role.
• Proven experience in managing complex schedules, travel arrangements, and multiple priorities.
• Excellent communication, interpersonal, and organizational skills.
• Strong written and verbal communication skills with a keen eye for detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and manage multiple tasks simultaneously.
• Ability to maintain confidentiality and discretion.
• A strong understanding of manufacturing principles (a plus).
  
  

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