Office Assistant

This job is provided by apna.co The Office Assistant provides administrative support to ensure efficient operation of the office. This role assists managers and employees through a variety of tasks related to organization and communication, ensuring that all interactions between the organization and others are positive and productive.

Key Responsibilities:Answer and direct phone calls in a polite and professional manner

Organize and schedule appointments and meetings

Maintain filing systems, both electronic and physical

Perform general office duties, such as ordering supplies and maintaining inventory

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Assist with onboarding of new employees

Maintain office cleanliness and organization of resources

Handle incoming and outgoing mail and packages

Qualifications:High school diploma or equivalent; associate degree or administrative training preferred

Proven experience as an office assistant or in a related administrative role

Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills

Strong organizational and time-management skills

Ability to handle sensitive information with confidentiality

Friendly and professional demeanor

Preferred Skills:Experience with office equipment like printers and fax machines

Familiarity with scheduling tools or project management software

Ability to multitask and prioritize daily workload