Tender Herbal Pharma Executive

Job Title: Tender Executive – Herbal Pharma

Location: Onsite at Ahmedabad, Gujarat, India

Roles and Responsibilities

• Manage the end-to-end process of tendering within the herbal and Ayurvedic pharma sector, ensuring compliance with all regulatory norms.
• Develop, prepare, and submit high-quality bids for government tenders using established e-tendering portals such as GeM, eProcurement, CPP Portal, etc.
• Ensure a comprehensive understanding and adherence to relevant tender specifications and criteria.
• Engage in detailed competition mapping and pricing strategy formulation to ensure competitive and viable tender submissions.
• Maintain meticulous records and documentation for all tender-related processes and submissions.
• Negotiate tender terms and agreements with stakeholders, ensuring optimal outcomes for the organization.
• Collaborate effectively with cross-functional teams to gather necessary information for tender preparation and submission.
• Monitor and analyze market trends within the Ayurvedic and herbal pharma industry to anticipate relevant tender opportunities.
• Ensure strict adherence to deadlines for all tender-related activities.
• Prepare and compile all required documentation (technical & commercial) for tender participation.
• Coordinate with departments for certifications, product dossiers, and pricing approvals
• Ensure timely online/offline submission of tenders.

Liaison & Coordination

• Coordinate with government departments, hospitals, purchase committees, and distributors.
• Handle communication related to clarifications, corrigenda, or negotiations.
• Follow up for bid openings, result updates, and award notifications.

Compliance & Legal

• Ensure all tender submissions comply with eligibility criteria, statutory documentation, and product norms as per the Drugs & Cosmetics Act and AYUSH regulations.
• Handle vendor registration processes with various government and institutional bodies.

Required Qualification

• In-depth knowledge of the Ayurvedic/herbal pharma product range and regulatory norms applicable
• Proven experience in navigating and utilizing e-tendering portals such as GeM, Procurement, CPP Portal, etc.
• Strong documentation and compliance management skills to meet industry standards and ensure bid accuracy.
• acy.Excellent communication skills in both English and Hindi, with proficiency in email drafting and formal correspondence.
• Proficient negotiation skills to facilitate positive engagement with government and private stakehold
• ers. Detail-oriented with a strong commitment to meeting deadlines and delivering quality submissions.
• ons.Understanding of pricing strategy dynamics and evaluation of tender bid competitiveness.

Key Responsibil

• Prepare, review, and finalize tender documents for submission according to the client's requirements
• Coordinate with internal and external stakeholders to gather all necessary information to support the tender proposal.
• Act as the primary point of contact for all tender-related communications and queries.
• ries.Develop and maintain a robust database of past tender performances to inform future strategies and submissions.
• Continuously update knowledge and skills related to tendering processes and platforms to ensure current and competitive practices.
• Evaluate financial and technical information to ensure a conforming and competitive bid submission.
• Analyse and interpret tender outcomes to refine and enhance future bidding strategy.