Tender Herbal Pharma Executive
Shelter Pharma Ltd.
Date: 2 days ago
City: Ahmedabad, Gujarat
Contract type: Full time

Job Title: Tender Executive – Herbal Pharma
Location: Onsite at Ahmedabad, Gujarat, India
Roles and Responsibilities
- Manage the end-to-end process of tendering within the herbal and Ayurvedic pharma sector, ensuring compliance with all regulatory norms.
- Develop, prepare, and submit high-quality bids for government tenders using established e-tendering portals such as GeM, eProcurement, CPP Portal, etc.
- Ensure a comprehensive understanding and adherence to relevant tender specifications and criteria.
- Engage in detailed competition mapping and pricing strategy formulation to ensure competitive and viable tender submissions.
- Maintain meticulous records and documentation for all tender-related processes and submissions.
- Negotiate tender terms and agreements with stakeholders, ensuring optimal outcomes for the organization.
- Collaborate effectively with cross-functional teams to gather necessary information for tender preparation and submission.
- Monitor and analyze market trends within the Ayurvedic and herbal pharma industry to anticipate relevant tender opportunities.
- Ensure strict adherence to deadlines for all tender-related activities.
- Prepare and compile all required documentation (technical & commercial) for tender participation.
- Coordinate with departments for certifications, product dossiers, and pricing approvals
- Ensure timely online/offline submission of tenders.
Liaison & Coordination
- Coordinate with government departments, hospitals, purchase committees, and distributors.
- Handle communication related to clarifications, corrigenda, or negotiations.
- Follow up for bid openings, result updates, and award notifications.
Compliance & Legal
- Ensure all tender submissions comply with eligibility criteria, statutory documentation, and product norms as per the Drugs & Cosmetics Act and AYUSH regulations.
- Handle vendor registration processes with various government and institutional bodies.
Required Qualification
- In-depth knowledge of the Ayurvedic/herbal pharma product range and regulatory norms applicable
- Proven experience in navigating and utilizing e-tendering portals such as GeM, Procurement, CPP Portal, etc.
- Strong documentation and compliance management skills to meet industry standards and ensure bid accuracy.
- acy.Excellent communication skills in both English and Hindi, with proficiency in email drafting and formal correspondence.
- Proficient negotiation skills to facilitate positive engagement with government and private stakehold
- ers. Detail-oriented with a strong commitment to meeting deadlines and delivering quality submissions.
- ons.Understanding of pricing strategy dynamics and evaluation of tender bid competitiveness.
Key Responsibil
- Prepare, review, and finalize tender documents for submission according to the client's requirements
- Coordinate with internal and external stakeholders to gather all necessary information to support the tender proposal.
- Act as the primary point of contact for all tender-related communications and queries.
- ries.Develop and maintain a robust database of past tender performances to inform future strategies and submissions.
- Continuously update knowledge and skills related to tendering processes and platforms to ensure current and competitive practices.
- Evaluate financial and technical information to ensure a conforming and competitive bid submission.
- Analyse and interpret tender outcomes to refine and enhance future bidding strategy.
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