Tender Herbal Pharma Executive

Shelter Pharma Ltd.


Date: 2 days ago
City: Ahmedabad, Gujarat
Contract type: Full time

Job Title: Tender Executive – Herbal Pharma

Location: Onsite at Ahmedabad, Gujarat, India


Roles and Responsibilities

  • Manage the end-to-end process of tendering within the herbal and Ayurvedic pharma sector, ensuring compliance with all regulatory norms.
  • Develop, prepare, and submit high-quality bids for government tenders using established e-tendering portals such as GeM, eProcurement, CPP Portal, etc.
  • Ensure a comprehensive understanding and adherence to relevant tender specifications and criteria.
  • Engage in detailed competition mapping and pricing strategy formulation to ensure competitive and viable tender submissions.
  • Maintain meticulous records and documentation for all tender-related processes and submissions.
  • Negotiate tender terms and agreements with stakeholders, ensuring optimal outcomes for the organization.
  • Collaborate effectively with cross-functional teams to gather necessary information for tender preparation and submission.
  • Monitor and analyze market trends within the Ayurvedic and herbal pharma industry to anticipate relevant tender opportunities.
  • Ensure strict adherence to deadlines for all tender-related activities.
  • Prepare and compile all required documentation (technical & commercial) for tender participation.
  • Coordinate with departments for certifications, product dossiers, and pricing approvals
  • Ensure timely online/offline submission of tenders.


Liaison & Coordination

  • Coordinate with government departments, hospitals, purchase committees, and distributors.
  • Handle communication related to clarifications, corrigenda, or negotiations.
  • Follow up for bid openings, result updates, and award notifications.


Compliance & Legal

  • Ensure all tender submissions comply with eligibility criteria, statutory documentation, and product norms as per the Drugs & Cosmetics Act and AYUSH regulations.
  • Handle vendor registration processes with various government and institutional bodies.


Required Qualification

  • In-depth knowledge of the Ayurvedic/herbal pharma product range and regulatory norms applicable
  • Proven experience in navigating and utilizing e-tendering portals such as GeM, Procurement, CPP Portal, etc.
  • Strong documentation and compliance management skills to meet industry standards and ensure bid accuracy.
  • acy.Excellent communication skills in both English and Hindi, with proficiency in email drafting and formal correspondence.
  • Proficient negotiation skills to facilitate positive engagement with government and private stakehold
  • ers. Detail-oriented with a strong commitment to meeting deadlines and delivering quality submissions.
  • ons.Understanding of pricing strategy dynamics and evaluation of tender bid competitiveness.


Key Responsibil

  • Prepare, review, and finalize tender documents for submission according to the client's requirements
  • Coordinate with internal and external stakeholders to gather all necessary information to support the tender proposal.
  • Act as the primary point of contact for all tender-related communications and queries.
  • ries.Develop and maintain a robust database of past tender performances to inform future strategies and submissions.
  • Continuously update knowledge and skills related to tendering processes and platforms to ensure current and competitive practices.
  • Evaluate financial and technical information to ensure a conforming and competitive bid submission.
  • Analyse and interpret tender outcomes to refine and enhance future bidding strategy.

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