Executive Assistant
Optimite
Date: 3 weeks ago
Contract type: Full time
Remote
Executive Assistant to Sushant Yadav
Location: Remote
Reports To: Sushant Yadav, Co-Founder & COO
Department: Executive Office
About Optimite
Optimite is a fast-growing, AI-driven email marketing agency serving the top e-commerce brands worldwide. Our leadership team, including co-founder Sushant Yadav, drives innovation and operational excellence to deliver best-in-class solutions for our clients. We are seeking a highly organized, proactive Executive Assistant to support Sushant in managing his dynamic portfolio of responsibilities.
Our Story & Team
Founded by brothers Nishant and Sushant Yadav, Optimite began as a humble Fiverr gig fueled by their passion for technology and email marketing. Their vision was to revolutionize how e-commerce brands communicate with customers—combining creativity, data science, and automation. Today, Optimite is a thriving global agency driven by a talented team of designers, strategists, and technologists committed to delivering real results.
At Optimite, we believe in empowering our team members to take ownership, foster collaboration, and continuously innovate. Our culture prioritizes growth, inclusivity, and a relentless focus on client success.
Position Overview
The Executive Assistant will provide comprehensive support to Sushant Yadav, enabling him to focus on strategic initiatives and leadership priorities. This role requires strong organizational skills, discretion, and the ability to manage multiple projects and communications efficiently. The ideal candidate is a self-starter who thrives in a fast-paced, evolving environment and is adept at juggling diverse responsibilities across project coordination, payroll management, communication, and administrative tasks.
Key Responsibilities
Project & Workflow Management Support
Please submit your resume, portfolio showcasing email design and responsive templates, and links to your digital profiles (e.g., Behance, Dribbble, LinkedIn).
Optimite is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Location: Remote
Reports To: Sushant Yadav, Co-Founder & COO
Department: Executive Office
About Optimite
Optimite is a fast-growing, AI-driven email marketing agency serving the top e-commerce brands worldwide. Our leadership team, including co-founder Sushant Yadav, drives innovation and operational excellence to deliver best-in-class solutions for our clients. We are seeking a highly organized, proactive Executive Assistant to support Sushant in managing his dynamic portfolio of responsibilities.
Our Story & Team
Founded by brothers Nishant and Sushant Yadav, Optimite began as a humble Fiverr gig fueled by their passion for technology and email marketing. Their vision was to revolutionize how e-commerce brands communicate with customers—combining creativity, data science, and automation. Today, Optimite is a thriving global agency driven by a talented team of designers, strategists, and technologists committed to delivering real results.
At Optimite, we believe in empowering our team members to take ownership, foster collaboration, and continuously innovate. Our culture prioritizes growth, inclusivity, and a relentless focus on client success.
Position Overview
The Executive Assistant will provide comprehensive support to Sushant Yadav, enabling him to focus on strategic initiatives and leadership priorities. This role requires strong organizational skills, discretion, and the ability to manage multiple projects and communications efficiently. The ideal candidate is a self-starter who thrives in a fast-paced, evolving environment and is adept at juggling diverse responsibilities across project coordination, payroll management, communication, and administrative tasks.
Key Responsibilities
Project & Workflow Management Support
- Assist in planning, tracking, and monitoring key projects and initiatives using tools such as ClickUp and others.
- Coordinate with cross-functional teams to ensure timely completion of tasks and deliverables.
- Prepare and maintain dashboards and status reports for leadership review.
- Manage daily priorities for Sushant, aligning tasks with company goals and deadlines.
- Facilitate communication and collaboration across teams and stakeholders.
- Organize meeting agendas, compile materials, and take detailed notes.
- Follow up on action items to ensure progress and accountability.
- Manage Sushant’s email inbox and communication channels, filtering and drafting responses as needed.
- Serve as a liaison between Sushant, internal teams, clients, and partners.
- Oversee payroll processing activities to ensure accurate and timely salary payments.
- Liaise with HR and finance teams regarding employee compensation, bonuses, and compliance.
- Maintain confidential payroll records and assist in resolving any discrepancies.
- Prepare regular reports and summaries on project status, team performance, and operational metrics.
- Provide actionable insights and highlight potential risks or opportunities.
- Identify inefficiencies and propose process improvements.
- Implement and maintain automation tools and updated standard operating procedures (SOPs).
- Manage Sushant’s calendar, travel bookings, and personal logistics.
- Handle confidential documents with discretion and professionalism.
- Support work-life balance initiatives and personal productivity.
- Proven experience as an Executive Assistant or in a similar high-level support role, preferably in a fast-paced tech or marketing environment.
- Strong project management skills and familiarity with tools like ClickUp, Asana, or Trello.
- Exceptional organizational and multitasking abilities.
- High degree of discretion and confidentiality.
- Proactive, solution-oriented mindset with strong attention to detail.
- Comfortable working independently and managing priorities in a remote or hybrid setting.
- Conduct thorough research and provide actionable insights to support strategic decisions and improve operations.
- Utilize AI and automation tools effectively to streamline workflows and enhance productivity.
- Identify and implement process improvements that increase efficiency and reduce delays.
- Coordinate seamlessly across departments to ensure alignment on priorities, deadlines, and deliverables.
- Deliver error-free work with high attention to detail while maintaining confidentiality, professionalism, and actively contributing to a positive and inclusive team culture.
- Remote Flexibility: Work from anywhere in the world.
- Competitive Compensation & Benefits: Market-aligned salary, paid time off, leave encashment, and rewards.
- Growth Opportunities: Access to ongoing learning and career advancement.
- Purposeful Impact: Play a key role in scaling the world’s fastest-growing e-commerce brands.
- Inclusive Culture: Thrive in a diverse, supportive, and innovative environment.
- Screening Call – Discuss your background and design experience.
- Design Assignment – Create a responsive email template aligned with our brand.
- Case Study Presentation – Share your design process and problem-solving approach.
- Culture & Collaboration Interview – Assess alignment with Optimite’s values and teamwork style.
- Offer & Negotiation – Finalize salary, benefits, and remote work setup.
Please submit your resume, portfolio showcasing email design and responsive templates, and links to your digital profiles (e.g., Behance, Dribbble, LinkedIn).
Optimite is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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