Logistics Specialist - Global Trasnportation Planning

Job Title: Transportation Planning Specialist

Location: Mumbai, India

Department: Logistics

Reports To: Logistics Operations Manager

Grade: MM1

Job Summary: As Transportation Planning Specialist, you will be responsible for coordinating and managing the ocean freight booking processes to ensure timely and cost-effective transportation of goods. You will work closely with carriers, freight forwarders, and internal teams to optimize shipping schedules, monitor open orders report, and handle any issues that arise during the booking process. Your expertise in ocean freight planning will contribute to the smooth and efficient operation of the supply chain.

Key Responsibilities:

Ocean Freight Booking:

• Coordinate and secure ocean freight bookings with carriers and freight forwarders.
• Evaluate and select the most cost-effective and reliable shipping routes and schedules.
• Ensure compliance with international shipping regulations and company policies.

Shipment Coordination:

• Collaborate with internal teams, such as procurement, sales, and warehouse, to gather shipment requirements and ensure accurate documentation for booking.
• Monitor open orders report, assuring they are booked timely , providing timely updates to team member and stakeholders.
• Resolve any issues or delays that occur during the booking process.

Vendor Management:

• Build and maintain strong relationships with ocean carriers, freight forwarders, and other logistics service providers.
• Evaluate carrier performance, providing input to management on any service-related concerns.

Data Management and Reporting:

• Maintain accurate records of all ocean freight bookings, including shipment details, costs, and transit times.
• Generate and analyze reports on shipment performance, identifying areas for improvement and cost-saving opportunities.
• Utilize logistics software and tools to manage and track shipments.

Regulatory Compliance:

• Ensure adherence to customs regulations, import/export requirements, and other relevant international trade laws.
• Prepare and review necessary documentation to enable to booking execution

Continuous Improvement:

• Identify opportunities to enhance the efficiency and effectiveness of the ocean freight booking process.
• Stay updated on industry trends, best practices, and technological advancements in ocean freight logistics.
  

Qualifications:


• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or related field.

• Minimum of 8 years of experience in ocean freight planning, booking, or logistics.

• Strong knowledge of international shipping regulations and documentation requirements.

• Proficiency in logistics software and tools, such as Transportation Management Systems (TMS)

• Excellent communication in English, negotiation, and problem-solving skills.

• Ability to work effectively in a fast-paced, dynamic environment.

• Strong attention to detail and organizational skills.

• Ability to analyze data and generate meaningful reports.

Preferred Qualifications:


• Experience working in a global logistics or freight forwarding company.

• Familiarity with Incoterms, trade compliance requirements and hazmat.

• Certification in logistics or supply chain management (e.g., APICS, CSCMP) is a plus.

Working Conditions:


• May require occasional evening or weekend work to address urgent shipping issues.