Administration Executive in Jaipur
Namrata Kedia Design
Date: 3 weeks ago
City: Jaipur, Rajasthan
Contract type: Full time
Key Responsibilities
- Manage and coordinate the Director’s day-to-day office schedule.
- Track all tasks delegated by the Director and ensure timely follow-ups.
- Handle communication, reporting, and coordination with other departments.
- Assist with personal errands, bookings, reminders, and other tasks as needed.
- Maintain confidentiality of all sensitive information.
- Act as the Director’s right hand in ensuring smooth operational flow.
- Manage office tasks such as scheduling meetings, appointments, and travel arrangements.
- Coordinate with different departments and send timely reminders.
- Answer phone calls, direct emails, and draft professional correspondence.
- Create, organize, and maintain physical and digital files.
- Prepare reports and manage databases efficiently.
- Sort mail, prepare invoices, and handle general clerical duties.
- Support the Director by handling personal tasks as required.
- 3–5 years of experience as an Administrative Assistant, Secretary, or Office Coordinator.
- Prior experience working directly with senior management or company heads is preferred.
- Job stability is essential — candidates with a track record of frequent job switches will not be considered.
- Graduate, preferably with good English skills.
- Excellent follow-up skills – This is the most important requirement.
- Good command over spoken and written English is preferred.
- Working knowledge of MS Office, especially Excel and Word, preferably Google Sheets.
- Ability to multitask, coordinate activities, and manage tasks independently.
- Assertiveness in dealing with internal teams and getting work done.
- Willingness to handle personal tasks for the Director.
- High levels of honesty, integrity, and reliability.
- Resides within a 20–30 minute commute from the office.
- Open to learning, being trained, and growing into a high-efficiency role.
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