Administration Executive in Jaipur

Namrata Kedia Design


Date: 22 hours ago
City: Jaipur, Rajasthan
Contract type: Full time
Key Responsibilities

  • Manage and coordinate the Director’s day-to-day office schedule.
  • Track all tasks delegated by the Director and ensure timely follow-ups.
  • Handle communication, reporting, and coordination with other departments.
  • Assist with personal errands, bookings, reminders, and other tasks as needed.
  • Maintain confidentiality of all sensitive information.
  • Act as the Director’s right hand in ensuring smooth operational flow.
  • Manage office tasks such as scheduling meetings, appointments, and travel arrangements.
  • Coordinate with different departments and send timely reminders.
  • Answer phone calls, direct emails, and draft professional correspondence.
  • Create, organize, and maintain physical and digital files.
  • Prepare reports and manage databases efficiently.
  • Sort mail, prepare invoices, and handle general clerical duties.
  • Support the Director by handling personal tasks as required.

Requirements

  • 3–5 years of experience as an Administrative Assistant, Secretary, or Office Coordinator.
  • Prior experience working directly with senior management or company heads is preferred.
  • Job stability is essential — candidates with a track record of frequent job switches will not be considered.
  • Graduate, preferably with good English skills.
  • Excellent follow-up skills – This is the most important requirement.
  • Good command over spoken and written English is preferred.
  • Working knowledge of MS Office, especially Excel and Word, preferably Google Sheets.
  • Ability to multitask, coordinate activities, and manage tasks independently.
  • Assertiveness in dealing with internal teams and getting work done.
  • Willingness to handle personal tasks for the Director.
  • High levels of honesty, integrity, and reliability.
  • Resides within a 20–30 minute commute from the office.
  • Open to learning, being trained, and growing into a high-efficiency role.

About Company: Beautiful design and hand made products with exclusive hand made glass products. The company offers great employment prospect.
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