Events Specialist

Cialfo is a leading platform connecting students, higher education institutions, and counselors through technology-driven solutions. Launched in 2017 with a mission to make education accessible to 100 million students, Cialfo provides a range of mobile and web solutions to students, K-12 institutions, and higher education institutions. We’re one of the fastest-growing tech startups in the region, consistently charting new heights!

About This Role

We are seeking a dynamic and detail-oriented Event Specialist to join our team based in New Delhi, India. The ideal candidate is passionate about event management, thrives in a fast-paced environment, and is eager to work on global events with a focus on execution, coordination, and innovation. This is an opportunity to be part of a vibrant team and contribute to impactful events that enhance our global presence.

What You Will Be Doing

• Event Operations & Coordination
• End-to-End Event Management Support: Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.
• Vendor & Venue Coordination: Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.
• Budget Management Support: Track event expenses & maintain budgets.
• Cross-Functional Collaboration
• Team Collaboration: Work closely with design, content, and sales teams to align event logistics.
• Stakeholder Communication: Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.
• Lead Management: Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.
• Event Marketing & Reporting
• Event Promotion: Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.
• Post-Event Analysis: Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.
  

About You

• Qualifications
• Bachelor’s Degree in the relevant field.
• Experience & Skills
• 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
• The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
• Event Tools Expertise: Familiarity with tools like airtable, zoom, or other event platforms.
• Marketing Coordination: Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
• Vendor Management: Experience managing external vendors and suppliers, ensuring timely delivery and quality.
• Communication Skills: Excellent verbal and written communication skills for liaising with global teams and external stakeholders.
• Qualities
• Eager to learn and adapt in a fast-paced environment.
• Creative thinking & proactive with an understanding to follow process.
• Strong organizational and multitasking skills, with an eye for detail.
• Detail-oriented with a knack for operational efficiency.
• Team player with a proactive approach to problem-solving.
• Tech-savvy and open to exploring new event management tools and technologies.
  

You Are A Notch Above If You Have

• Advanced certifications in event planning or project management.
• Experience in the education or SaaS industry.
• Experience in organizing events across multiple time zones.