Grant Operations & Finance Associate - #2592

AMB Sports + Entertainment

Date: Oct 15, 2021
City: Nawanshahr, JK
Contract type: Full time
AMB Sports + Entertainment

A renowned entrepreneur and co-founder of The Home Depot, Arthur M. Blank is now recognized for his values-based Blank Family of Businesses and as one of America’s leading philanthropists through The Arthur M. Blank Family Foundation. All of his industry-leading businesses and the Blank Family Foundation operate on six core values: Put People First, Listen and Respond, Include Everyone, Innovate Continuously, Lead by Example, Give Back to Others.

After 25 years and more than $800 million in giving as of July 2021, the Blank Family Foundation has committed to significantly escalating the impact of its philanthropy over the next 10+ years. This milestone coincides with deeper participation among the next generation of Blank family members on the board and in advisory capacities, partnering around their shared core beliefs, including the Jewish value of tikkun olam (“heal and repair the world”), and seeking a fuller realization of American ideals.

The Board is embarking on a journey of deeper learning and strategy setting for its new collective areas of giving, which include: Youth Development, with a focus on workforce development and economic mobility; Democracy, with a focus on key areas of Voting Rights, and Journalism; and Environment, with a focus on key areas of Conservation and Climate Resiliency. Across these portfolios, the Blank Family Foundation will look for opportunities to address the growing crisis of disconnection in our nation. Geographically, much of the work will continue to prioritize Georgia (with a focus on Atlanta) and Montana, while also considering the potential for greater national impact and influence.

In addition to the collective areas of giving, the Blank Family Foundation will continue to oversee a large portfolio of Founder-led initiatives and guide the eight Associate-led giving committees operating across the Blank Family of Businesses.

Our Ideal Candidate

Actively Listen – Take an active role in listening by being present in the moment, using healthy body language, and ensuring joint understanding. When we read between the lines and hear what others are saying and what they are not saying, we encounter amazing opportunities to go the extra mile in serving them.

Collaborate – Realize that we are better together than we are alone. We achieve much better results when others have the opportunity to add their diverse perspectives. Be open to feedback and actively seek input from a variety of people at varying levels because the best ideas come from those who are closest to those we serve.

Engage in Servant Leadership – Put others ahead of yourself even when it’s difficult. Find opportunities to lead by example in the way you pitch in and help others. Giving back to others is at the heart of what we do.

Build Relationships – Cultivate trust in relationships by showing respect and sensitivity. Invest time in helping others to continuously improve by listening to their ideas and helping them to continuously improve.

Own Results – Own issues you encounter even when they are outside of your area of responsibility by acting or seeking out the needed resolution. You are empowered and expected to take risks aimed at exceeding the expectations of our guests. Take advantage of this rare opportunity by utilizing available resources.

Position Summary

The Grant Operations & Finance Associate serves a vital role in the organization's structure to support the Foundation's operational effectiveness, and philanthropic priorities by supporting the Vice President of Finance with daily responsibilities and projects, as well as supporting the Grants Management Team with grants administration and financial due diligence. This role serves as an administrative liaison between the VP of Finance, Grants Management Team, Finance Team, and other departments. The role requires a person who can work with board members, nonprofits, peer foundations, vendors, and other stakeholders in a professional manner. This position will work closely with the VP of Finance with assignments that pertain to their responsibilities which include finance, contract and grants management, legacy grant due diligence, governance, administration, communication, staff training, and programs. There is a broad array of administrative and project coordination responsibilities that this person will support which can change frequently as the VP of Finance and Foundation’s priorities evolve. This role of Grant Operations & Finance Associate requires a person who enjoys being a generalist, has strong communication skills, is detail-oriented, extremely organized, has excellent computer and technology skills, and wants to be involved in all aspects of an organization.

Roles and Responsibilities

The responsibilities that follow are not intended to be comprehensive and are intended to provide a representative summary of the major duties and responsibilities of this position. This position reports to the VP of Finance and will work closely with them to fulfill the following responsibilities:

  • Project coordination and management of grants software redesign, and other strategic goals and priorities. This will include managing team participant assignments, using project planning tools such as MS Planner or Asana, note taking, capturing action items, and following up with meeting participants with next steps. Working with the VP of Finance to keep project plans up to date, all files organized, and creating effective solutions for collaboration across departments or team members.
  • Administrative support to the VP of Finance and Grants Management Team, including scheduling and calendaring, and organizing meetings, hospitality and logistics, coordinating speakers/guests, AV/IT set up and note taking. Answering phone calls, calendaring, handling mail, maintaining critical administrative account and log-in information.
  • Administrative support to the Grants Manager as it relates to day-to-day grants management priorities. This may include application reviews, grantee correspondence, basic research, data entry, and preparation of materials for board dockets.
  • Work with the VP of Finance to design and prepare meeting agendas, meeting materials, information packets, PowerPoints, surveys and other tools used to engage stakeholders and gather and coordinate information. Draft and design general correspondence and memos with the highest level of discretion and care.
  • Support the VP of Finance’s grantmaking due diligence portfolio by coordinating activities, meetings, and materials needed to complete grantmaking due diligence, as well as updating the grants management system. This may include attending grant meetings to take notes, application review, grantee correspondence, basic research, data entry, and preparation of materials for board review.
  • Support VP of Finance activities related to Foundation-wide professional development trainings and workshops for staff or board related to adoption of grants management practices.
  • Collaborate with VP of Finance to manage vendor and grant contracts and costs in accordance with the Foundations capital, operational, and grant budgets.
  • Handling board or executive management requests or communication as needed. Liaison, as needed, with other staff and departments to support completion of projects and priorities.
  • Review and edit materials and write ups with an eye for detail. Collect and compile information and put in professional form, such as board meeting books and presentations.
  • Create and maintain efficient departmental filing system, including organizing files and general correspondence. Maintain updated contact information. Handle credit card reconciliations, mileage & out of pocket reimbursements, travel arrangements, etc.
  • Coordinate activities with the family office as needed on policies and procedures, finance/accounting, HR, benefits, payroll, IT/AV, vendor management, contracts administration, and facilities.

Qualifications and Education Requirements

  • A bachelor’s degree in public or business administration or related field
  • A minimum of 2 to 4 years’ experience in philanthropy, grantmaking, nonprofit, or an equivalent blend of education and experience
  • High-level of knowledge of MS Office Suite
  • Strong proficiency with survey monkey, and other project management tools.

Knowledge, Skills and Abilities

  • Advanced computer skills and comfort with learning and adopting technology to streamline workflows and activities. Skills must include strong working knowledge of MS Office suite, in particular Excel and Powerpoint, project planning software tools, Survey Monkey or other tools to gather stakeholder input.
  • Solid analytical capabilities and comfort with finance or accounting assignments and projects.
  • An ability to learn new software such as the Foundation’s grantmaking software, Cybergrants, to support grantmaking activities.
  • Exceptional written and verbal communication skills with an ability to compose and edit correspondence, design new report templates, and create professional work products.
  • Critical thinking in assessing, compiling and dissemination of information is necessary.
  • Superb organizational skills and attention to detail with the ability to exercise good judgment and meet deadlines and deliverables.
  • Demonstrated skill as a quick and adaptive learner able to digest substantial content and synthesize information.
  • Ability to take initiative and work independently, while simultaneously being a pro-active team player with a flexible. and enthusiastic approach of working effectively with others in a collaborative workplace.
  • Dedication to drive results.
  • Ability to interact in a professional matter with senior level executives, board members, and community partners
  • Ability to use discretion and able to appropriately assess the sensitive nature of any situation and possess the ability to keep all matters confidential.

Working Conditions

  • Works primarily in a business office but may also spend time on site visits or in public venues
  • Use of computers requires hand/wrist motion and visual focus – requires review of detailed financial reports, contract, policies, and grant agreements.
  • May be required to travel/attend meetings and conferences offsite.

Job Type: Full-time

Work Location: Multiple Locations

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