Operations & Administration

Job Summary

The Operations & Administration Officer/Manager is responsible for ensuring the smooth day-to-day functioning of the school by overseeing administrative processes, facilities management, vendor coordination, compliance, transport, security, procurement, and support services. The role supports academic and non-academic staff to maintain an efficient, safe, and productive learning environment.

Key Responsibilities

School Operations

• Oversee daily school operations and administrative activities.
• Ensure smooth functioning of classrooms, offices, laboratories, library, and common areas.
• Coordinate with academic and support staff for operational requirements.
• Develop and implement operational policies and procedures.

Administration Management

• Manage administrative staff including reception, office assistants, and support personnel.
• Maintain school records, documents, and administrative databases.
• Supervise student admission documentation and administrative processes.
• Handle correspondence, official communications, and reporting.

Facilities & Infrastructure

• Monitor maintenance of school buildings, furniture, equipment, and utilities.
• Coordinate preventive and corrective maintenance activities.
• Ensure cleanliness, hygiene, and upkeep of the campus.
• Manage housekeeping, security, and facility service providers.

Procurement & Vendor Management

• Manage procurement of school supplies, stationery, equipment, and services.
• Obtain quotations and negotiate with vendors.
• Maintain inventory records and stock levels.
• Monitor vendor performance and contract compliance.

Transport Management

• Oversee school transport operations.
• Coordinate bus routes, schedules, and vehicle maintenance.
• Ensure compliance with student transportation safety requirements.
• Address transport-related concerns from parents and staff.

Safety, Security & Compliance

• Ensure implementation of school safety protocols and emergency procedures.
• Coordinate fire safety, security systems, and disaster preparedness activities.
• Ensure compliance with local education, labor, health, and safety regulations.
• Conduct periodic audits and risk assessments.

Budget & Cost Control

• Assist in preparing operational budgets.
• Monitor administrative expenses and optimize costs.
• Track vendor payments and service contracts.
• Generate operational and administrative reports.

Event & Logistics Coordination

• Support planning and execution of school events, examinations, meetings, and functions.
• Arrange logistics, facilities, and vendor support for events.
• Coordinate with stakeholders to ensure successful execution.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Education Administration, or related field.
• Master's degree/MBA preferred.
• Min 5–10 years of experience in administration, operations, or facility management, preferably in an educational institution.