Personal Assistant to Director

Moustache Escapes

Administration & IT

Personal Assistant to Director

Full Time Jaipur

Responsibilities:

Overview

The Personal Assistant provides high-level administrative and operational support to the Director, ensuring smooth coordination, timely communication, and efficient handling of day-to-day priorities. This role demands exceptional organisation skills, discretion, professionalism, and the ability to anticipate needs in a fast-paced hospitality environment.

Key Responsibilities

1. Administrative Support

Manage the Director’s calendar, appointments, meetings, and travel schedules.
Organise and prioritise daily tasks, ensuring timely follow-ups
Draft emails, letters, presentations, and communication on behalf of the Director
Coordinate internal meetings, prepare minutes, and track action points.

2. Operational Coordination

Liaise with HODs, property teams, and external partners to ensure the Director’s instructions are executed accurately.
Maintain an organised filing system for documents, approvals, and confidential records
Assist with project tracking and follow-ups across multiple properties and departments.

3. Communication Management

Serve as the primary point of contact for stakeholders seeking access to the Director.
Screen calls, messages, and requests; ensure smooth information flow
Maintain professionalism, confidentiality, and clarity in all communication.

4. Travel & Event Assistance

Plan and coordinate travel itineraries, bookings, and logistics.
Support with personal and professional events, meetings, or engagements as required.

5. Research & MIS Support

Conduct basic research, prepare briefs, collect data, and create reports as required by the Director.

Assist in preparing documents for reviews or presentations.

Qualifications:

Skills & Requirements

Graduate with 2–5 years of experience as a PA, EA, or Administrative Coordinator.
Excellent written and verbal communication skills
Highly organised with strong time-management abilities
Discreet, reliable, and able to maintain strict confidentiality
Proficient in MS Office (Excel, Word, PowerPoint) and comfortable with technology tools
Ability to multitask and work in a fast-paced environment
Professional appearance and positive attitude.

Preferred Personality Traits

Calm and composed under pressure.
Proactive, solution-oriented, and quick with follow-ups
Strong interpersonal skills
High level of integrity and accountability.