Assistant (Purchase)

Job Designation: Assistant

Job Summary:

The Assistant Purchase will be responsible for end-to-end procurement activities, including PR/PO processing, vendor coordination, invoice management, and timely procurement of goods and services across various departments. The role ensures cost-effective purchasing, compliance with institutional policies, and smooth operational support for academic, administrative, and campus requirements.

Designation

Assistant

Location

Navi Mumbai

Department

Purchase & Stores

Key Responsibilities

• Handle end-to-end procurement process including PR creation, PO issuance, and vendor coordination
• Manage procurement and requirements for Library (books, journals, subscriptions)
• Support Maintenance department for AMC renewals, tools, consumables, and maintenance-related POs
• Coordinate procurement for Laboratories across all schools including instruments, chemicals, software, and consumables
• Support Examination department for procurement of examination-related materials
• Assist Academic departments in purchasing teaching aids and classroom materials
• Manage Placements-related procurement such as standees, welcome kits, HR conclave logistics, and stationery
• Handle IT procurement including software licenses, AMC renewals, projectors, smart boards, accessories, cameras, and student toolkits
• Support SOHM requirements including gas refilling, uniforms, housekeeping consumables, and guest session arrangements
• Manage Housekeeping monthly PR/PO processing, material procurement, and invoicing
• Coordinate Security department procurement including vendor payments, compliance-related purchases, and stationery
• Support Sports department procurement for equipment, tournament kits, travel arrangements, and student reimbursements
• Manage Marketing procurement including branding materials, promotional kits, and event-related requirements
• Collect, verify, and process vendor invoices and ensure proper documentation for audit purposes
• Follow up with Accounts team for timely vendor payments and financial closures
• Support procurement requirements for Phase 2 expansion areas (2nd to 6th floor) ensuring operational readiness
• Assist in procurement for new schools including School of Science, School of Pharmacy & Technology Management, and School of Hospitality Management, ensuring compliance with regulatory requirements
• Coordinate procurement for institutional events such as Convocation, Orientation Programs, National Day Celebrations, and other large-scale events
• Manage student-related procurement including blazers, ID cards, and other student accessories
• Strong knowledge of procurement processes, vendor management, and PR/PO systems with the ability to handle multi-departmental purchasing efficiently.
  

Educational Qualifications

• Graduate degree from a recognized university.
  

Professional Certifications

• Certification in Supply Chain Management, Procurement, or Material Management (preferred).
  

Professional Experience

• Minimum 3 years of relevant experience

• Prior experience in a similar field is preferred
  

Skills and Competencies

• Strong understanding of procurement and purchase processes (PR/PO cycle).

• Vendor management and negotiation skills.

• Good knowledge of invoice processing and documentation.

• Ability to coordinate with multiple departments and stakeholders.

• Proficiency in ERP systems, MS Office, and procurement tools.

• Strong organizational and time management skills.

• Attention to detail and compliance-oriented approach.

• Ability to handle multiple tasks and meet deadlines under pressure.

• Good communication and coordination skills