Travel Executive

RIB Software

Driven by transformative digital technologies and trends, we are RIB and we’ve made it our purpose to propel the industry forward and make engineering and construction more efficient and sustainable. Built on deep industry expertise and best practice, and with our people at the heart of everything we do, we deliver the world's leading end-to-end lifecycle solutions that empower our industry to build better.

With a steadfast commitment to innovation and a keen eye on the future, RIB comprises over 2,500 talented individuals who extend our software’s reach to over 100 countries worldwide. We are experienced experts and professionals from different cultures and backgrounds and we collaborate closely to provide transformative software products, innovative thinking and professional services to our global market. Our strong teams across the globe enable sustainable product investment and enhancements, to keep our clients at the cutting-edge of engineering, infrastructure and construction technology.

We know our people are our success – join us to be part of a global force that uses innovation to enhance the way the world builds.

Find out more at RIB Careers.

Job Title: Travel Executive

Location: Nashik, India

Employment Type: Full time

Experience: 3 - 6 years

Key Responsibilities

Travel Operations
Manage end-to-end travel bookings (flights, hotels, ground transport) for domestic and international travel
Optimize travel plans balancing cost, convenience, and business requirements
Handle last-minute changes, cancellations, and rescheduling
Visa & Compliance Management
Manage business visa processing across multiple regions (Schengen, UK, US, APAC, etc.)
Ensure all documentation is complete and compliant with embassy and regulatory requirements
Maintain tracking of visa timelines and approvals
Vendor & Partner Management
Coordinate with travel agencies, airlines, hotels, and visa service providers
Ensure availability of preferred vendors and negotiated corporate rates
Monitor vendor performance and service quality
Policy Adherence & Governance
Ensure strict adherence to RIB Travel Policy and approval workflows (CoA compliance)
Maintain updated knowledge on travel advisories, immigration, and compliance requirements
Maintain auditable records of all bookings and approvals
Cost Management & Reporting
Track and optimize travel expenses (OPEX control)
Provide monthly travel MIS reports, including cost analysis and savings opportunities
Support Finance with invoice validation and reconciliation
Employee Support & Experience
Act as a single point of contact for all employee travel queries
Provide timely support during travel disruptions or emergencies
Ensure a consistent and high-quality employee travel experience

Key Interfaces

Internal: Employees, Hiring Managers, Finance, HR, Procurement, IT Leadership
External: Travel vendors, Airlines, Hotels, Visa agencies

Qualifications & Experience

Bachelor’s degree in Travel, Hospitality, Business Administration or related field
3–6 years of experience in corporate travel management in India
Strong exposure to international visa processing and global travel coordination

RIB may require all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

RIB is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join RIB to create the transformative technology that enables our customers to build a better world.