Assistant Manager - Purchase
IHG Hotels & Resorts
Financial returns:
- Assist in the creation of and work within the established Purchase department budget and control expenses.
- Participates in negotiations for service contracts
- Obtains competitive quotations and bids
- Ensure all FF&E purchase inline with budgeted CAPEX
- Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated
- Regularly offers help and guidance, contributing to the feeling that this is a great place to work
- Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest-friendly
- Shares information with others readily to help everyone work together better for the guests
- Communicates goals and objectives and makes links with organizational goals
- Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
- Maintain and update market list for daily ordering
- Ensure prompt ordering for food and beverage supplies for kitchens
- Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
- Establishes adequate record keeping and issuance procedures
- Maintain and update capital purchase listing (CAPEX/FF&E)
- Maintain and update CAPEX log
- Ensure all locations of FF&E are properly recorded in the system
- Ensure all FF&E are properly tagged
- Protects inventories from waste, spoilage, and theft
- Keeps abreast of the marketplace as to innovation and value
- Processes purchase requests from departments
- Ensure physical stock take is conducted as scheduled
- Posts orders to inventory module and produces purchase order for receiver to match against goods received
- Place approved orders
- Establishes standard purchasing specifications
- Ensures products and resources are assigned to the appropriate department and billed accordingly
- Supervises the hotels print shop to ensure timely and economical production of printed material
- Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support
- Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety
- Familiarize yourself with emergency and evacuation procedures
- Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records