Asst Manager - Admin

Ingersoll Rand

Ingersoll Rand is committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Position: Asstt. Manager – Administration

Job Summary

We are seeking a proactive and highly organized Administration Executive to overview our operational facility at Ahmedabad. And will be responsible for overall factory and labour compliances including contract labour, facility upkeep, contractor’s management, payroll administration activities, employee logistics (transport and canteen), security management, procurement of office / factory supplies, coordination for employee engagement activities and assisting with statutory compliances. The ideal candidate must maintain strong communication between shop floor employees, functional leaders, corporate management & external stakeholders to drive workplace efficiency.

Key Responsibilities

Statutory Compliances:

To ensure statutory compliance DISH, AMC, ESIC, EPF, GIDC, PASRA, FSSIA, Trade unions and maintain the records
To ensure licenses renewal, timely return / challans & establishing close coordination with statutory authority for smooth operations & compliances

Payroll Administration

Ensure end-to-end payroll processing (salary, incentives, deductions, reimbursements) is completed accurately and within defined timelines.
Manage compliance with statutory requirements (PF, ESI, PT, TDS, labour laws) and prepare timely submissions and reports.
Maintain employee payroll records, validate inputs, and perform reconciliation of payroll data, ensuring confidentiality and accuracy

Attendance & Leave Management

Oversee daily attendance tracking through systems/biometric tools, ensuring data accuracy and resolving discrepancies.
Manage employee leave records (casual, sick, earned leave), ensure adherence to company policy, and process approvals in coordination with managers.
Generate attendance and leave reports, analyze trends (absenteeism, late marks), and ensure alignment with internal policies and labour regulations.

Operations & Employee Logistics

To manage the company's cars and employees shuttle services, keeping strict track of fuel expenses, route optimization & time management
To oversee daily company canteen operations, ensure food quality standards, manage raw material purchases, enforce hygiene guidelines & establish day operation controls
To ensure cross-checking employees shift attendance logs, employees entry / exit times, and bio-metric system registers

Facility Management

To monitor the security team, oversee CCTV operations, manage visitor logs and authorize gate pass systems for staff, workers and materials
To supervise the daily cleaning, hygiene and maintenance of the offices, shop floor and public zones
To ensure the waste in-house movement & manage the waste as per company standard requirement
To ensure landscaping management & maintained high level greenery in the facility
To track routinely & re-order general office stationery, safety tools and pantry stocks

Contractors Management

To ensure 100% compliances management within the statutory frameworks & maintain the records
To cross-check contractor gate logs and biometric data daily to prevent billing errors
To verify, clear & process monthly invoices only after checking compliance documents and challans

Hiring & Onboarding

To coordinate Apprentice, FTE, Contracts employees hiring & ensure the management on board as per schedule
To establish close coordinator with internal stakeholder for timing raising the manpower request & proceed for hiring

Grievance Handling

To set up and manage structured systems to address worker complaints regarding shifts, wages, safety or workplace harassment.

Job Specifications

Qualification: Master of Social Work (MSW) / Master of Human Resources / Science graduate.

Experience: 8 to 12 years of experience in general administration, specifically within a manufacturing plant or engineering industry

Core competency: Strong vendor negotiation, problem-solving under shopfloor pressure, time-management skills, welfare grievance handling

Technical skills: Proficient in Microsoft Office and experienced with biometric attendance software or statutory portals

Statutory Knowledge: Knowledge of relevant Health, Safety, Employees welfare regulations, Industrial regulation and ISO standards.

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.