Coordinator (Admissions)

Job Designation: Coordinator

Job Summary:

The Coordinator – Admissions is responsible for ensuring the smooth execution of the admission process by coordinating with the Sales Team, Learning Centres (LCs), Information Centres (ICs), students, and the Central Admissions Department. The role involves managing admission documentation, maintaining admission records and data, processing admission-related requests, ensuring compliance with eligibility norms, and providing administrative support throughout the admission cycle to facilitate a seamless student experience.

Designation

Coordinator

Location

Indore

Department

Admissions

Key Responsibilities

• Coordinate with the Sales Team by circulating admission-related information, updates, and guidelines
• Liaise with Learning Centres (LCs) and Information Centres (ICs) for all admission-related matters
• Act as the primary point of contact between the Sales Team and the Central Admissions Department for resolving admission-related issues
• Coordinate with centres to ensure timely submission of admission documents to the Admissions Department
• Prepare and circulate the list of admitted students for all programmes during each admission cycle to the concerned departments
• Issue Bonafide Certificates to students as per University policies
• Process validity extension requests in accordance with University guidelines
• Coordinate with the Admissions Department for programme changes, centre transfers, student data modifications, and other admission-related updates
• Scrutinize admission applications and supporting documents to ensure that only eligible candidates are admitted
• Maintain and organize admission records, forms, and supporting documents for all admitted students
• Ensure accurate and timely updating of admission data in the University systems
• Coordinate with students and centres to resolve critical admission-related cases
• Provide administrative support to the Student Support Department on admission-related matters
• Generate and submit admission reports and MIS as required by the School and the University from time to time
• Ensure compliance with University policies, admission procedures, and statutory requirements
• Perform any other duties assigned by the Reporting Manager or the University from time to time.
  

Educational Qualifications

• Bachelor’s Degree from a recognized statutory university.
  

Professional Experience

• Minimum 5 years of experience in coordination, handling, organizing, and conducting activities related to admissions, academic administration, or general administration in a higher education institution or a similar environment
• Experience in handling admission documentation, student records, and coordination with multiple stakeholders is preferred.
  

Skills and Competencies

• Strong organizational and coordination skills
• Ability to manage multiple tasks and projects simultaneously while meeting deadlines
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy in documentation
• Student-centric approach with excellent problem-solving abilities
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and ERP/Student Management Systems
• Ability to analyze and maintain admission data and prepare reports
• High level of integrity, professionalism, and confidentiality
• Strong work ethic with the ability to work independently with minimal supervision
• Adaptability, flexibility, and willingness to learn new systems and processes
• Ability to work efficiently in a fast-paced environment while maintaining quality and accuracy