Office Coordinator (Position temporarily on-hold)

Accugile Technologies

Remote

About The Role

Accugile seeks an Office Coordinator to support the growing firm in a variety of capacities. The position will largely be divided into executive support for the firm’s managing director, office management and cultivation of Accugile’s vibrant company culture.

Responsibilities

Provide administrative assistance to founders and leadership team
Will handle phone coverage, greeting guests and clients, scheduling internal meetings, office maintenance, and managing vendor communication and relationships.
Assist with research projects as needed for clients and new business opportunities
Manage the firm’s vendors and subscriptions
Purchase office and break room supplies, monitors stock and manage budget
Open, sort, and distribute incoming correspondence – hard copy and digital.
Read and analyze incoming emails, memos, submissions and reports, determine their significance, and take action as appropriate.
Collaborate with people team and assist with day to day operations
Plan and coordinate office events, happy hours and other functions
Coordinate hiring efforts at all levels
Execute onboarding for new employees
Assist in discovering potential partners and vetting inbound leads

Skills And Experience

2 + years’ experience in office environment and or administration
You’re data driven and highly organized, but also a people person
A passion for internet and social media marketing is preferred
Superior written and verbal communication skills
Strong organizational and time management skills
Able to maintain confidential information
Master of multi-tasking and able to manage multiple projects at once
Managing document control throughout the project duration: update drawing list and any other project updates.

Qualities and Characteristics

You’re more than a list-taker, “check things off a list”, type of person.
Can assess and process how to do things strategically, effectively, efficiently, and cost-consciously.
Positive and friendly persona
Ability to recognize internal and external customer needs.
Excellent time-keeping skills and able to prioritise workload appropriately
Exceptionally organized
Ability to promote a positive image of the company to the customer
Confident handling people and situations without getting flustered or impatient
General awesomeness

When a company is growing and expanding rapidly it can be hard to balance adding or throwing people at it or having better systems. We would rather collect a team that can build and manage systems with less people.

We love what we do and we are focused on achieving the BEST results for our clients. We have a small team and we’re growing fast. This is a great opportunity for the right person to come on board, have a tremendous impact and grow with us. The right person could be with us forever and move up as the opportunity becomes available.

apply now