Human Resources Co-ordinator
Gradiant
Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide.
Discover us at www.gradiant.com.
Role Overview
We are seeking a proactive, detail-oriented, and organized HR Coordinator to support the Human Resources team in delivering efficient HR operations and administrative services. This role will be responsible for coordinating day-to-day HR operations, supporting the employee lifecycle, maintaining accurate HR records, ensuring compliance with internal policies and statutory requirements, and contributing to audit readiness across HR processes.
Responsibilities
- Coordinate employee onboarding and offboarding activities, ensuring all documentation, system updates, and approvals are completed accurately and on time.
- Maintain employee records and HR systems, ensuring data accuracy, confidentiality, and compliance with company policies and data privacy requirements.
- Prepare employment-related documentation, including employment contracts, confirmation letters, experience letters, and other HR correspondence.
- Coordinate employee documentation, background verification, statutory documentation, and compliance requirements throughout the employee lifecycle.
- Support leave administration, attendance management, and other day-to-day HR operational activities.
- Prepare payroll inputs and liaise with the payroll team to ensure timely and accurate payroll processing.
- Maintain HR documentation, filing systems, and employee files to ensure audit readiness and compliance with internal controls, statutory regulations, and organizational policies.
- Support internal and external HR audits by preparing documentation, maintaining records, and ensuring timely closure of audit observations.
- Respond to employee queries related to HR policies, benefits, HR systems, and operational processes.
- Coordinate employee engagement initiatives, HR communications, and wellness activities.
- Provide administrative support for performance management, learning and development, and other HR programs.
- Prepare HR reports, dashboards, and metrics to support operational and business requirements.
- Ensure compliance with company policies, labour laws, statutory regulations, and HR governance standards.
- Bachelor's degree in Human Resources, Business Administration, or a related discipline.
- Candidates pursuing a qualification in Human Resources or a related field may also be considered.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
- Experience working with HRIS/ERP systems.
- Good understanding of HR operations, employee lifecycle processes, and HR documentation.
- Working knowledge of labour laws, statutory compliance requirements, and HR governance practices.
- Understanding of audit readiness, documentation controls, record management, and compliance processes.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- High level of accuracy, attention to detail, and commitment to maintaining confidentiality.
- Strong interpersonal skills with a customer-focused approach and the ability to collaborate across teams.
- 1 to 2 years of experience in an HR administration or HR operations role.
- Experience supporting HR processes across the employee lifecycle will be an advantage.
- Certification or hands-on experience in HRIS/ERP systems (e.g., SAP SuccessFactors, Oracle HCM, Workday, BambooHR, or similar) is desirable.
Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.