Commercial Executive – Distribution Center Operations , Savli, Vadodara (India)
Pluga Franklin Electric
Department: Logistics / Supply Chain / Distribution / Transportation
Location: India
To manage the commercial and documentation activities of the Distribution Center by ensuring accurate invoicing, statutory compliance, inventory reconciliation, audit support, MIS reporting, and seamless coordination with internal departments and customers. The role is responsible for maintaining commercial accuracy while ensuring compliance with applicable GST and other statutory requirements.
Key Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Commercial Documentation & Billing
- Prepare customer invoices accurately in accordance with sales orders, dispatch instructions, and contractual terms.
- Prepare invoices as per Letter of Credit (LC), banking documentation, export/customer-specific documentation, and statutory requirements.
- Generate E-Way Bills, delivery challans, packing lists, and other dispatch-related documents.
- Ensure timely processing of dispatch documentation to avoid shipment delays.
- Verify pricing, discounts, taxes, freight, and other commercial terms before invoice generation.
- Prepare and process Credit Notes and Debit Notes for sales returns, pricing corrections, shortages, damages, rebates, and commercial adjustments.
- Maintain complete supporting documentation and obtain necessary approvals.
- Coordinate with Finance, Sales, and Customers for timely closure of commercial adjustments.
- Conduct monthly inventory verification and stock reconciliation.
- Coordinate physical stock counting and investigate inventory discrepancies.
- Ensure timely reconciliation between physical inventory and ERP records.
- Assist in implementing inventory control measures to minimize stock variances.
- Support periodic cycle counts and annual stock verification.
- Coordinate daily activities between Warehouse, Logistics, Sales, Finance, and Customer Service teams.
- Support dispatch planning to ensure timely order execution.
- Monitor pending dispatches and documentation status.
- Ensure smooth coordination with transporters and logistics partners.
- Ensure compliance with GST regulations in invoicing and documentation.
- Verify GST rates, HSN codes, tax calculations, and statutory requirements.
- Support Finance during GST reconciliations and statutory audits.
- Maintain compliance with company policies and applicable commercial regulations.
- Prepare daily, weekly, and monthly MIS reports related to: Inventory, Dispatches, Billing, Sales, Stock ageing, Pending invoices, Commercial transactions.
- Analyze operational data and highlight exceptions for corrective action.
- Support management with periodic performance reports and dashboards.
Skills and Abilities.
- Strong knowledge of Distribution Center and Warehouse Operations.
- Commercial documentation and invoicing.
- GST regulations and statutory compliance.
- Inventory management and stock reconciliation.
- ERP systems (SAP, Oracle, Microsoft Dynamics, Infor LN, or equivalent).
- MS Excel (Advanced), including Pivot Tables, VLOOKUP/XLOOKUP, and reporting.
- Understanding of E-Way Bill generation and logistics documentation.
- Knowledge of Letter of Credit (LC) documentation and banking requirements
- Masters in Commerce (M-Com) or Degree in Supply Chain Management, Logistics, or related field
- 5–7 years of relevant experience in commercial operations, warehouse/distribution center operations, logistics, or supply chain functions in a manufacturing or trading organization.