Executive Assistant
SourcingXPress
Website: Visit Website
Business Type: Small/Medium Business
Company Type: Product
Business Model: B2B
Funding Stage: Bootstrapped
Industry: Manufacturing
Job Description
We are looking for a proactive, highly organized and commercially aware Executive Assistant to work closely with the Director across executive support, business networking, communication, conferences, events and administration.
Experience with a business chamber, industry association or networking organization - such as FICCI, CII, IACC, TiE, EO, Round Table or similar - will be preferred.
The role involves interaction with business leaders, CXOs, government officials and other senior stakeholders.
Key Responsibilities
Executive Office
- Manage calendar, meetings and appointments
- Prepare meeting briefs and track action points
- Ensure timely follow-ups and closure of commitments
- Coordinate travel and logistics
- Handle confidential information with discretion
- Maintain relationships with members and stakeholders
- Support community engagement and membership growth
- Manage contact and member databases
- Coordinate with chambers, associations and business networks
- Support meetings and interactions with senior stakeholders
- Coordinate meetings, networking events and conferences
- Manage invitations, guests, vendors and logistics
- Support VIP and stakeholder coordination
- Handle post-event follow-ups
- Manage and prioritize the Director's emails
- Draft professional correspondence
- Track important replies and commitments
- Assist with LinkedIn and professional social media communication
- Receive and track bills and invoices
- Coordinate approvals and payments with Accounts
- Maintain expense and payment trackers
- Coordinate with vendors and service providers
- Prepare basic research and briefing notes for meetings
- Maintain trackers and simple MIS
- Follow up with internal teams and external stakeholders
- Highlight pending matters requiring attention
- Use AI tools for research, drafting, summarization and productivity
- Stay updated with tools that can improve the efficiency of the Director's Office
- 3-7 years of relevant experience
- Experience in community building, business networking, associations or chambers preferred
- Excellent communication and written English
- Strong organizational and follow-up skills
- Comfortable interacting with senior professionals, CXOs and government officials
- Good Excel, Google Sheets and MS Office skills
- Basic understanding of bills, invoices and payments
- Professional, presentable and trustworthy
- Fast learner with strong willingness to adopt AI and new technology
- High level of confidentiality and ownership