Office Administrator

Job Summary

We are seeking a proactive and organized Office Administrator to manage day-to-day office operations, facilities, vendor coordination, and administrative support. The ideal candidate will ensure a well-maintained workplace, oversee office resources, support employee needs, and maintain accurate administrative records while ensuring operational efficiency and compliance.

Roles & Responsibilities

Oversee daily office administration and ensure smooth business operations.

Manage office supplies, assets, records, travel arrangements, visitor management, and documentation.

Coordinate with vendors for housekeeping, security, maintenance, pantry, and other facility services.

Monitor office infrastructure, asset inventory, AMC contracts, and vendor performance.

Support employee onboarding, workstation setup, administrative requests, and office events.

Handle procurement activities, purchase orders, invoices, expense tracking, and vendor payments.

Prepare MIS reports, administrative dashboards, and maintain accurate records using Microsoft Excel.

Ensure compliance with workplace policies, health & safety standards, and administrative procedures.

Mandatory Requirements

Bachelor's degree in Business Administration, Commerce, or a related discipline.

4–6 years of experience in Office Administration, Facilities Management, or General Administration.

Strong knowledge of office administration, vendor management, procurement, and facility operations.

Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, Charts, Data Validation, and Basic Dashboards).

Excellent organizational, multitasking, communication, and stakeholder management skills.