Executive Assistant
Zithara.AI
Position: Executive Assistant
Employment Type: Full-Time
Experience: 1–3 Years
Location: Hyderabad
Job Summary
We are looking for a proactive, organised, and responsible Executive Assistant to provide administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, time-management, and follow-up skills.
Key Responsibilities
- Manage the executive’s calendar, meetings, appointments, and daily schedule.
- Handle emails, calls, messages, and correspondence professionally.
- Coordinate with internal teams, clients, vendors, and external stakeholders.
- Schedule meetings and prepare agendas, presentations, reports, and documents.
- Maintain confidential documents, records, and important information.
- Track assigned tasks, deadlines, and follow-ups to ensure timely completion.
- Assist with travel arrangements, meetings, events, and other official requirements.
- Coordinate and follow up with different departments on behalf of management.
- Prepare daily/weekly updates and reports as required.
- Support management in day-to-day administrative and operational activities.
- Handle urgent and ad-hoc tasks efficiently.
- Maintain professionalism and confidentiality at all times.
- Bachelor’s degree in any discipline.
- 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
- Excellent written and verbal communication skills.
- Strong organisational and time-management skills.
- Good knowledge of MS Office / Google Workspace.
- Strong follow-up, coordination, and problem-solving abilities.
- Ability to manage multiple tasks and work under deadlines.
- High level of confidentiality and professionalism.
- Should be proactive, presentable, dependable, and detail-oriented.
- Good interpersonal and relationship-management skills.
- Ability to anticipate requirements and take initiative.
- Strong attention to detail.
- Ability to work independently with minimal supervision.
- Flexible and adaptable to changing priorities.
- Professional approach when interacting with senior management and stakeholders.