Admin & Bookkeeping Assistant

About Tasks Expert

Tasks Expert is a managed virtual assistant company that recruits, trains, and supervises every assistant it places, ensuring consistent quality and accountability. Unlike traditional marketplaces, our clients select their assistant directly from real profiles, conduct interviews, and choose the best fit.

Our assistants work primarily from supervised offices with active team leader support and are trained in leading AI tools to drive high productivity. We support a wide range of specialized roles across administrative, marketing, customer support, sales, technical, and industry-specific functions. Founded in 2017, Tasks Expert serves over 1,000 businesses globally, with headquarters in the United States and Dubai, and delivery centers across multiple countries.  

Role Description  

The Admin & Bookkeeping Assistant provides day-to-day administrative and financial support to ensure smooth client operations. In this role, you will handle email and calendar management, document organization, routine reporting, and foundational bookkeeping duties.  

This is a full-time, hybrid role based in Kalyan, Maharashtra, offering a blend of office-based collaboration and work-from-home flexibility. We are looking for an organized, detail-oriented professional who follows structured processes, meets deadlines, and proactively identifies ways to optimize administrative and financial workflows.

Key Responsibilities

Administrative Support: Manage emails, schedule calendar appointments, organize digital documents, and prepare routine reports.

• Bookkeeping & Data Entry: Record daily transactions, reconcile accounts, manage invoices and expenses, and maintain accurate entries in accounting software.
• Software Management: Maintain organized records using spreadsheets and popular accounting tools such as QuickBooks, Zoho Books, and Xero.
• Communication & Collaboration: Coordinate effectively with internal teams and assist with professional client communications as needed.

Qualifications & Skills

• Administrative Expertise: Strong skills in calendar management, email handling, document organization, and task prioritization.
• Foundational Bookkeeping: Experience with transaction recording, invoice/expense management, and account reconciliation.
• Software Proficiency: Comfortable with office productivity tools (spreadsheets, word processing, shared drives) and popular accounting platforms (QuickBooks, Zoho Books, Xero). Willingness to learn new tools quickly.
• Numerical Accuracy: Strong attention to detail with high precision in data entry and financial record-keeping.
• Communication Skills: Clear written and verbal communication skills for effective collaboration with team members and clients.
• Work Environment: Ability to work reliably in a structured hybrid format (office-based in Kalyan with work-from-home flexibility).

Experience & Education:

• Prior experience in administration, finance, or virtual assistant/outsourcing environments is a plus.
• A degree or relevant education in Business, Finance, Accounting, or a related field is preferred, though equivalent practical experience is fully valued.