Billing Executive

Billing Assistant :

Location: Chennai.

Plot No. 150, Vichoor Village, Ponneri, Tiruvallur, Chennai, Tamil Nadu – 600103.

Experience: 1–3 Years.

Qualification: Any Bachelor’s Degree.

Department: Billing / Sales Support / Accounts.

Job Summary

We are looking for a Billing Assistant to handle day-to-day billing, invoicing, documentation, and MIS reporting activities.

The candidate should have good knowledge of MS Excel, basic billing processes, good communication skills, and strong attention to detail. The role involves coordination with the Sales, Dispatch, and Accounts teams to ensure invoices and related documents are prepared accurately and on time.

Key Responsibilities

1. Billing & Invoicing:

Prepare sales invoices, e-invoices, debit notes, and credit notes.

Check customer purchase orders, pricing, taxes, and other billing details.

Ensure invoices are prepared correctly and within the required timelines.

Coordinate with Sales, Dispatch, and Accounts teams for billing-related activities.

Identify and resolve basic billing discrepancies.

2. MIS & Excel Reporting

Prepare daily, weekly, and monthly MIS reports.

Maintain billing and sales records.

Update and maintain Excel sheets and databases.

Track pending invoices, customer orders, and billing status.

Provide reports and data required by management.

3. Documentation

Maintain records of:

Invoices

Purchase Orders (PO)

Delivery Challans

E-Way Bills

Other billing and sales documents

Keep documents properly organized in physical and digital formats.

Ensure all billing documents are complete and easily available when required.

Support the team during audits by providing necessary documents.

4. Coordination & Support

Coordinate with internal teams to resolve billing or documentation issues.

Respond to customer queries related to invoices and documents.

Provide administrative and back-office support to the Sales and Accounts teams.

Perform other billing and documentation activities assigned by management.

Required Skills

Good written and spoken English.

Good knowledge of MS Excel.

Basic understanding of billing and invoicing processes.

Good numerical and analytical skills.

Strong attention to detail and accuracy.

Good coordination and communication skills.

Ability to manage multiple tasks and meet deadlines.

Knowledge of Tally will be an added advantage.

Educational Qualification

Bachelor's Degree in Commerce, Business Administration, or any relevant discipline.

Additional MS Excel or Tally certification will be an advantage.

Experience

1–3 years of experience in Billing, MIS, Documentation, Sales Support, Accounts Support, or Back Office.

Freshers can also apply if they have good MS Excel skills and communication abilities.

Ideal Candidate

The ideal candidate should be organized, detail-oriented, comfortable working on Excel, and able to coordinate effectively with different teams. Prior experience in billing, invoicing, or documentation will be preferred.