Accounts Executive - Receivable

About the Role

We are looking for an Accounts Receivable Executive to own the full AR function across all three Arcot Group entities — Arcitech AI Solutions Pvt Ltd (India), Arcitech FZCO (UAE), and Arcitech LLC (US). This means collecting from clients, tracking outstanding invoices, running reconciliations, managing GST / TDS / e-invoicing compliance in India, and keeping the books clean in Tally Prime across all three entities.

Key ResponsibilitiesCollections & Receivables Management

• Track all outstanding invoices across the three Arcot Group entities.
• Send scheduled payment reminders to clients — first, second, and escalation — professionally and on time.
• Follow up on overdue receivables; escalate to sales / delivery / the Group Accounts Manager when clients are unresponsive.
• Maintain weekly aging reports and flag cash-flow concerns to the Group Accounts Manager proactively.

Client & Vendor Communication

• Draft professional, clear payment reminders that are firm but relationship-preserving.
• Reply to client and vendor queries on invoices, payments, and reconciliations within 1 business day.
• Keep clean records of all correspondence per invoice for audit and escalation.
• Coordinate with sales / delivery teams on client-specific escalations without damaging relationships.

Indian Statutory Compliance (GST, TDS, E-Invoicing, 26AS)

• Apply correct GST treatment on invoices — within-India, LUT export (nil), or export with payment of tax.
• Prepare monthly GSTR-1 data with correct classification per export type; support the Group Accounts Manager on filing.
• Run e-invoicing on the IRP portal where applicable per turnover rule; ensure IRN is generated on time.
• Track TDS applicability on incoming payments; confirm client-side deduction and reconcile monthly with Form 26AS.
• Follow up with clients whose TDS deductions are not reflecting in 26AS — chase until credit shows.

Tally Booking & Reconciliation

• Book all receipt entries in Tally Prime in the correct entity (India / UAE / US), currency, and tax treatment.
• Reconcile received amounts against invoices; flag shortfalls, excess payments, and unexplained differences.
• Resolve reconciliation differences with the client, sales, or delivery within 5 business days.
• Keep ledgers current so month-end close runs smoothly, with no last-minute scrambles.

Reporting & Awareness

• Prepare weekly aging reports and monthly AR summary reports for the Group Accounts Manager.
• Flag cash-flow concerns (large upcoming receivables, stuck money) with proposed actions.
• Stay current on Indian government schemes (RoDTEP, MSME benefits, startup schemes) that could benefit Arcot Group; share insights with the Group Accounts Manager when relevant.
• Keep pace with GST / TDS / e-invoicing rule changes and notify the team of updates.

Required Skills & Experience

• Experience: 2–4 years of hands-on Accounts Receivable experience
• Indian AR depth (must-have): prior work covering GST classification, TDS receivable tracking, and Form 26AS reconciliation on the receivables side
• Tally Prime (must-have): hands-on with receipt entries, ledger management, and reconciliation — not just data entry
• E-invoicing (must-have): working knowledge of IRP portal, IRN generation, and applicability rules
• Communication (non-negotiable): strong written English — you will draft client emails, reminders, and replies daily; verbal communication clear enough to handle client calls
• Excel / Google Sheets: comfortable with aging reports, reconciliations, VLOOKUP / basic formulas
• Attention to detail: AR errors have real financial consequences; accuracy is non-negotiable
• Ownership: able to work independently within the AR scope; escalates to the Group Accounts Manager on judgment calls, not on execution
• Learning mindset: willingness to learn UAE VAT and US AR treatment on the job under the Group Accounts Manager’s guidance

Nice to Have

• Semi-qualified CA / CMA (Inter cleared) or equivalent.
• Prior exposure to multi-entity or multi-currency AR (India + one overseas entity).
• Awareness of UAE VAT rules or US state / federal sales-tax treatment.
• Prior work at a technology / SaaS / IT company.
• Experience preparing MIS or cash-flow reports.
• Awareness of Indian government schemes (RoDTEP, MSME, startup benefits) beneficial to growing businesses.

The Ideal Candidate

• Has genuinely handled Indian AR end-to-end — GST, TDS, e-invoicing, 26AS — not just receipt data entry.
• Can draft a professional client email without hand-holding.
• Has the discipline to keep three entities cleanly separate — no crossed entries, no mixed currencies.
• Is comfortable being independent within the AR scope while escalating judgment calls to the Group Accounts Manager.
• Is genuinely open to learning UAE and US AR on the job — not looking for a static “just-Indian-AR” seat.
• Communicates well — clients, vendors, sales team, and internal reports.