Procurement Coordinator
JLL
The Procurement Coordinator supports end-to-end procurement operations for the Airoli facility, working closely with the Cost Manager to raise indents and track PR/PO status through to closure. The role maintains procurement MIS and management reporting, supports vendor database management and audit readiness, and provides data-driven recommendations to improve reporting accuracy and procurement efficiency. A working understanding of data center infrastructure and critical systems ensures procurement decisions align with operational and technical requirements on-site.
Key Responsibilities
Procurement & Indent Support
- Support the Cost Manager in raising indents and tracking PR/PO status through to closure.
- Support vendor onboarding and maintain an updated vendor database categorized by service/product type.
- Assist in sourcing activities (RFQs/RFPs) by compiling specifications, collating supplier proposals, and supporting evaluation.
- Support administration of purchasing contracts, AMCs, and outsourced service agreements, including tracking renewal and compliance timelines.
- Generate and distribute management reports accurately and on schedule.
- Perform periodic data analysis to support procurement reporting and decision-making.
- Recommend improvements to current MIS to enhance reporting efficiency and consistency.
- Maintain procurement dashboards and performance metrics for management review.
- Track supplier performance against agreed SLAs and flag deviations.
- Liaise with site stores and operations teams to support stock control and inventory tracking.
- Support forecasting of procurement requirements to minimize shortages and excess inventory.
- Support procurement and store audits, and help track closure of audit observations.
- Maintain documentation to ensure compliance with procurement policies and statutory requirements.
- Apply awareness of relevant ISO certification frameworks (QMS, ITSM, ISMS, BCMS, EnMS, EMS, OHSE) in day-to-day procurement support.
- Apply basic understanding of data center environment fundamentals — power, cooling, and security systems.
- Apply basic understanding of infrastructure including DG, UPS, Chiller, PAHU, FWU, HV/MV/LV panels, and BMS/CPM systems and associated parameters, to support accurate procurement specifications.
- Any Graduate with minimum 4–5 years of experience in procurement, sourcing, or supply chain support functions.
- Proficiency in advanced Excel (VLOOKUP, HLOOKUP, Pivot Tables), PowerPoint, and formula-based analysis.
- Experience in database management.
- Basic understanding of data center environment and critical infrastructure systems (power, cooling, security, DG, UPS, Chiller, BMS/CPM).
- Awareness of relevant ISO certification frameworks (QMS, ITSM, ISMS, BCMS, EnMS, EMS, OHSE).
- Good verbal and written communication skills.
- Strong team player with ability to coordinate across cross-functional stakeholders.