US Payroll Specialist

VRecruitFirst

Remote

Job Description :

Job Summary

We are looking for a detail-oriented US Payroll Specialist to manage and support end-to-end US payroll processing and related compliance activities. The ideal candidate should have a good understanding of US payroll procedures, payroll calculations, tax withholdings, deductions, and applicable federal and state payroll regulations.

The candidate will be responsible for ensuring accurate and timely payroll processing, maintaining employee payroll records, resolving payroll-related queries, and supporting payroll reporting and reconciliation activities.

Key Responsibilities

1. US Payroll Processing

Manage end-to-end payroll processing for US-based employees.
Process weekly, bi-weekly, semi-monthly, and monthly payroll cycles, as applicable.
Calculate employee wages, overtime, bonuses, commissions, and other payroll components.
Process employee additions, terminations, salary changes, and payroll adjustments.
Ensure accurate and timely payroll disbursements.

2. Payroll Tax & Statutory Compliance

Handle US federal, state, and local payroll tax withholdings.
Understand Social Security, Medicare, Federal Income Tax, and State Income Tax deductions.
Support payroll tax filings, deposits, and reporting requirements.
Assist with preparation and reconciliation of Forms W-2, W-3, and 941.
Maintain compliance with applicable US payroll regulations and deadlines.

3. Payroll Reconciliation & Reporting

Perform payroll reconciliations and verify payroll data accuracy.
Prepare payroll reports, summaries, and supporting schedules.
Reconcile payroll liabilities and deductions.
Investigate and resolve payroll discrepancies.
Maintain accurate payroll records and documentation.

4. Employee & Client Coordination

Respond to payroll-related queries from employees and clients.
Coordinate with HR, finance, and internal teams for payroll inputs.
Follow up on missing or incorrect employee information.
Maintain confidentiality of employee payroll and financial information.

5. Payroll Systems & Process Improvement

Work with US payroll software and payroll management systems.
Maintain employee payroll data and system records.
Identify opportunities to improve payroll accuracy and processing efficiency.
Support payroll audits and internal control procedures.

Required Qualifications

Bachelor's degree in Accounting, Finance, Commerce, or a related discipline preferred.
Good understanding of US payroll processing and payroll tax regulations.
Knowledge of federal, state, and local payroll requirements.

Experience Required

Relevant experience in US payroll processing.
Hands-on exposure to payroll calculations, tax withholdings, and payroll reconciliations.
Experience with US payroll cycles and payroll reporting.
Familiarity with US payroll software and systems.

Technical Skills

US Payroll Processing
Federal, State & Local Payroll Taxes
Social Security & Medicare
Federal and State Income Tax Withholding
Forms W-2, W-3 & 941
Payroll Reconciliation
Payroll Reporting
Payroll Software & Systems
Excel / MS Office

Key Skills & Competencies

Strong numerical and analytical skills.
Excellent attention to detail and accuracy.
Good problem-solving abilities.
Strong communication and coordination skills.
Ability to manage deadlines and multiple payroll cycles.
Ability to maintain confidentiality and handle sensitive employee information.

Preferred Candidate Profile

Experience working with US CPA firms, payroll outsourcing firms, or international accounting service providers.
Practical knowledge of US federal, state, and local payroll tax requirements.
Familiarity with payroll platforms and accounting systems.
Ability to work independently and manage payroll activities with minimal supervision.

Experience : 2 - 5

Timing : Flexible

Working Shift : Day Shift (Onsite)

Job Type : hybrid

Category : US Payroll

Salary : Best in industry

Skills : Excellent Communication