Procurement Operations Associate
Ascendion
Procurement Operations Associate – SSC
Location: Vadodara
Role Summary
Support day-to-day Procurement SSC operations, including supplier onboarding, vendor documentation, due diligence coordination, PO support, invoice checks, and stakeholder follow-ups. The role is operations-focused, with Excel and reporting as supporting skills.
Key Responsibilities
- Coordinate supplier onboarding, collect and verify vendor registration documents; maintain vendor master records and updates.
- Check availability and completeness of NDAs, MSAs, SOWs and other required compliance documents; coordinate with relevant teams for gaps.
- Support purchase requisition and purchase order processing, amendments and tracking after required inputs and approvals are received.
- Perform preliminary invoice checks against PO, rates, entity, tax and billing details; coordinate discrepancies and payment-status queries with vendors, business owners and AP.
- Maintain accurate operational trackers for onboarding, POs, invoices, approvals and ageing; prepare routine Excel reports and share data.
- Maintain audit-ready records, follow procurement SOPs and approval controls, and process improvements as required.
- Bachelor’s degree in commerce, Business Administration, Finance, Supply Chain or a related field.
- 1–3 years of experience in procurement operations, vendor onboarding, PO administration, invoice coordination or shared services.
- Good MS Excel skills (lookups, Pivot Tables, filters), data accuracy and working knowledge of MS Office.
- Strong documentation review, stakeholder communication, follow-up, multitasking and attention to detail.
Exposure to Coupa/Oracle NetSuite or other ERP tools; vendor due diligence, procurement compliance, and multi-entity/global procurement operations.
Selection Focus
Hands-on procurement operational capability is essential. MIS/dashboard preparation is a supporting requirement, not the primary focus of this role.