Office Manager

About the Role

Messe Muenchen India is seeking an organized, proactive Office Manager to own the day-to-day running of our Mumbai Head office & Sales offices at Delhi & Bangalore. Reporting to the CFO, you will be the operational backbone of the workplace — keeping office facilities, admin vendors, and the processes running smoothly so the team can focus on its core work.

Key Responsibilities

Office operations & administration

• Manage the daily operations of the office, ensuring a safe, tidy, and well-functioning workplace.

• Develop, document, and enforce office policies and procedures; keep the employee handbook section on workplace practices current.

• Order and manage office supplies, equipment, and stationery within budget.

• Maintain physical and digital filing systems, contracts, and records; handle incoming office generic mails and correspondence.

• Oversee reception and visitor management, ensuring professional front-of-house experience.

• Induction to new team members with office and admin related policies and procedures

• Effectively manage the administration team

Finance & bookkeeping support

• Prepare, track, and process office admin invoices, purchase orders, and expense reports.

• Administer petty cash and reconcile office-related accounts monthly.

• Track office expenditure against budget; flag variances and forecast needs.

• Liaise with the finance team on payments and records.

Facilities, vendors & compliance

• Source, negotiate, and manage contracts with suppliers, cleaning, security, and maintenance vendors.

• Schedule repairs and preventive maintenance for office equipment and premises.

• Serve as the point of contact for building management, landlords, and service providers.

• Ensure compliance with health & safety regulations; run fire drills and maintain first-aid provisions.

Team coordination & events

• Support team meetings, offsites, and company events, including catering, venue & other logistical arrangements.

• Take minutes at administrative meetings and follow up on action items.

Qualifications & Skills

Required

• Bachelor's degree or diploma in business administration, management, or a related field — or equivalent practical experience.

• 10-15 years of experience in office management, administration, or a similar role.

• Proficiency with Microsoft Office and/or Google Workspace; comfort with office-management or ERP tools.

• Working knowledge of bookkeeping and expense processes.

• Excellent written and verbal communication skills in English.

• Strong organizational ability with the capacity to prioritize and manage multiple deadlines independently.

• High level of discretion and integrity when handling confidential information.

Core competencies

• Organization & prioritization

• Problem-solving under pressure

• Negotiation & vendor management

• Budget awareness

• Communication & interpersonal warmth

• Confidentiality & professionalism

• Adaptability

• Attention to detail